T Code- FB70 / F-43 : SAP FI USER MANUAL Customer Invoice Posting

Posting an Invoice

FB70 / F-43

Purpose

Booking of an Invoice without a Sales Order

Trigger

Ideally no Customer Invoice should be booked manually in Finance Dept. Every accounting entry should come only through integration. Only those invoices may be booked which do not involve material. 

Prerequisites

·          

Menu Path

Use the following menu path(s) to begin this transaction:

·         Select Accounting è Financial Accounting è Customer è Document Entry è Invoice

Transaction Code  FB70 – Invoice                                                                                      

Helpful Hints

·         Press F1 for help

·         Press F4 for getting input values

·         R – Required

·         O – Optional

·         C – Conditional

Procedure

1.     Invoice Booking

1.1  Start the transaction using the menu path or transaction code FB70

SAP Easy Access

ice.1.2 Double-click  (FB70- Invoicing) to start the transaction

1.3  Enter information in the fields as specified in the following table.

Field Name	Description	R/O/C	User action and values	Comments
Company Code	Company Code for which you want to book the Invoice	R	To select the Company Code click on the Company Code button	Defaults from the first screen
Header items– Basic data
Customer	Type of Business Partner	R	Select the Customer in favour of whom Invoice is to be booked
Invoice Date	Date of Invoice	R	Enter the Invoice date
Reference	Reference document number	O	Enter a reference for the Invoice number
Amount	Amount in document	R	Enter the amount as per the Invoice
Text	Narration	O	Enter a narration for the transaction
Line Items
G/L Account	G/L Account number to which transaction figures are updated	R	Select the G/L Account to be credited.
Amount	Amount field	R	Enter the total Invoice amount
Tax Code	Sales Tax Code	O	Enter the tax code relevant to the tax charged in the Invoice.	Without the tax code, VAT / CST amount will not be calculated by the System
Calculate tax	Calculate tax automatically	R	Tick the box.
Assignment Number	Addl. Information reference field	O	You can also enter the Invoice No. over here
Cost Center		R
Profit Center		R
Payment
Baseline date	Base line date for calculating due date	R	Enter the Invoice Date	Defaulted
Payment Terms	Terms of Payment key	O	Select the payment terms
Details
Cost center
Profit Center

Note:

In case you have received a down payment from the Customer, system will flash a message that a “Down Payment exists for the Customer”. Users are strictly advised not to ignore this message. Click on Ok pushbutton and proceed with booking of the Invoice. After the Invoice has been posted users should use transaction code F-39 (explained in User Manual for Down Payments) and clear the down payment against the related invoice

To check the document before posting click on “Simulate” or press F9. This enables you to display the document on the screen. If required you can edit the line items by using Reset pushbutton.

Choose Post or (Ctrl + S).

System outputs the message “Document no… was posted in company code …

1.4  End of the Process.

Result

You have posted a Customer Invoice from Finance.