1. Cash
Advance to Employees(Festival Advance, Travelling Advance)
Start
the transaction using the menu path or transaction code FBCJ and click on Cash payments
SAP Easy Access
Enter
information in the fields as specified in the following table.
Field Name
|
Description
|
R/O/C
|
User action and values
|
Comments
|
Display period
|
Displays the day / period for which the entry is to be made
|
R
|
Select Today’s date
|
|
Company Code
|
Company Code
|
R
|
Select the Company Code
|
Defaults from the first screen
|
Cash Journal
|
Cash Journal in which you want to make the posting
|
R
|
Select the Cash Journal relevant to the plant in the company
code
|
Defaults from the first screen
|
Cash Payments
|
||||
Business Transaction
|
Cash Journal accounting transaction name
|
R
|
Select business transaction “Advance to
Employees” in drill down menu
|
|
Amount
|
Amount field
|
R
|
Enter the amount of
Advance.
|
|
G/L
|
G/L Account number to which transaction figures are updated
|
R
|
Select the Advance to Employees Clearing A/c
|
|
Recipient
|
Name of the Recipient
|
O
|
Enter name of the Employee
|
|
Text
|
Narration
|
O
|
Enter a narration for the transaction
|
|
Represents
|
Select
the entry and click on Save button or press Ctrl + S.
In
order to post the entry, click on the Post button.
To
view the accounting entry click on Follow-on doc.
Transfer the Advance from Clearing A/c to
Employees Account:
Path:
Accounting è Financial
Accounting è Posting è Post with Clearing
Transaction code: F-04
Following Entry
4.1 Enter
information in the fields as specified in the following table.
Field Name
|
Description
|
R/O/C
|
User action and values
|
Comments
|
Document Date
|
Date of the original document
|
R
|
Select Today’s date
|
|
Type
|
Document Type
|
R
|
Select “SA” for G/L postings
|
Defaults
|
Company
Code
|
Company Code
|
R
|
Select the Company Code
|
Defaults from the first screen
|
Transaction to be processed
|
R
|
Click on Transfer posting with clearing button
|
||
First Line item
|
||||
Posting key
|
Key with the line item is to be posted
|
R
|
Select the posting key “29” for Special G/L
Debits
|
|
Account
|
Account or Match code for the line item
|
R
|
Enter the “Vendor”
number
|
|
G/L
|
G/L Account number to which transaction figures are updated
|
R
|
Select the Cash Transfer Clearing A/c debited earlier.
|
|
SGL Ind
|
Special G/L Indicator
|
R
|
Select the special G/L indicator relevant to the transaction
from the drill down menu
|
SGL Ind. is defined for different
transactions. Eg. A
|
Amount
|
R
|
Enter the amount of advance
|
||
Assignment
|
O
|
Enter a reference
|
||
Text
|
Narration
|
O
|
Enter a narration for the transaction
|
|
Next Line item
|
||||
Posting key
|
Key with the line item is to be posted
|
R
|
Select the posting key “50” for G/L credit entry
|
|
Account
|
Account or Match code for the line item
|
R
|
Select the Advance to Employees Clearing A/c
|
|
Amount
|
R
|
Enter the amount of advance
|
||
Assignment
|
Addl. Information reference field
|
O
|
Enter a reference
|
|
Text
|
Narration
|
O
|
Enter a narration for the transaction
|
Simulate
the transaction for viewing the Accounting Entry.
To
save the entry, click on Save button or press Ctrl + S.
4.2 Clear
the document lying in Clearing Account
To
clear the document lying in the Advance to Employees Clearing Account, go to
transaction code F-03.
Enter
the G/L Account no. and press enter.
In
the Open item screen double click on the items, so that it will become active
(blue in colour).
Ensure
that the amount in the “Not assigned” field has become zero.
Save
the entry.
4.3 End
of Process
Result
Advance given to Employees
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