T Code- FB75 / F-32 : SAP FI USER MANUAL Customer Credit Memo

Posting a Credit Memo on Customer

FB75

Purpose

Booking of a Credit Memo on a Customer

Trigger

Debit memo received from Customer 

Prerequisites

·          

Menu Path

Use the following menu path(s) to begin this transaction:

·         Select Accounting è Financial Accounting è Customer è Document Entry è Credit memo

Transaction Code                                                                                FB75 – Credit Memo

F-32 – Clear Credit Memo with Customer Open Item

Helpful Hints

·         Press F1 for help

·         Press F4 for getting input values

·         R – Required

·         O – Optional

·         C – Conditional

Procedure

1.     Booking of Credit Memo

1.1  Start the transaction using the menu path or transaction code FB75

SAP Easy Access

1.2  Double-click ( FB75 - Credit Memo) to start the transaction.

1.3  Enter information in the fields as specified in the following table.

Field Name	Description	R/O/C	User action and values	Comments
Company Code	Company Code for which you want to book the Invoice	R	To select the Company Code click on the Company Code button	Defaults from the first screen
Header items– Basic data
Customer	Type of Business Partner	R	Select the Customer in favour of whom Invoice is to be booked
Document Date	Date of Document	R	Enter the date of the Credit Memo
Reference	Reference document number	O	Enter the reference of Customer’s debit note no.
Amount	Amount in document	R	Enter the amount of credit note
Text	Narration	O	Enter a narration for the transaction
Line Items
G/L Account	G/L Account number to which transaction figures are updated	R	Select the G/L Account to be debited.
Amount	Amount field	R	Enter the total Invoice amount
Tax Code	Sales Tax Code	O	Enter the relevant tax code	Without the tax code, VAT / CST amount will not be calculated by the System
Calculate tax	Calculate tax automatically	R	Tick the box.
Assignment Number	Addl. Information reference field	O	Enter the debit note no.
Cost Center		R
Profit Center		R
Payment
Baseline date	Base line date for calculating due date	R	Enter today’s date	Defaulted
Details
Cost center
Profit Center

To check the document before posting click on “Simulate” or press F9. This enables you to display the document on the screen. If required you can edit the line items by using Reset pushbutton.

Choose Post or (Ctrl + S).

System outputs the message “Document no… was posted in company code …

1.4  End of the Process.

2.     Clearing the Credit Note against Customer Deduction

Transaction code: F-32

Path: Accounting è Financial Accounting è Customer è Account è Clear

In the Clear Customer: Header Data screen, enter the Customer number and Press Enter.

Select the credit note entered against the deductions line item in the Clear Customer Process open items screen.

Ensure that the amount in “Not assigned” field is “zero”.

To check the document before posting click on “Simulate” or press F9. This enables you to display the document on the screen. If required you can edit the line items by using Reset pushbutton.

Choose Post or (Ctrl + S).

Result

You have posted a Credit Memo in favour of a Customer.