T Code- FBCJ / F-32 : SAP FI USER MANUAL

1.     Receipt from Customer

Incoming payments in Cash are to be accounted using transaction code FBCJ. However, in the absence of Open Item clearing in Standard SAP, the same has to be cleared separately using transaction code F-32

Start the transaction using the menu path or transaction code FBCJ and click on Cash receipts.

Enter information in the fields as specified in the following table.

Field Name	Description	R/O/C	User action and values	Comments
Display period	Displays the day / period for which the entry is to be made	R	Select Today’s date
Company Code	Company Code	R	Select the Company Code	Defaults
Cash Journal	Cash Journal in which you want to make the posting	R	Select the Cash Journal relevant to the plant in the company code	Defaults from the first screen
Cash Receipts
Business Transaction	Cash Journal accounting transaction name	R	Select business transaction “Customer” in drill down menu
Amount	Amount field	R	Enter the amount received from Customer
Customer	Customer Code	R	Select the Customer
Text	Narration	O	Enter a narration for the transaction
Assignment	Addl. Information reference field	O	Enter a reference

Select the entry and Save the entry. In order to post the entry, click on the Post button.

Clear the above cash receipt from Customer against his bills.

Using the menu path or transaction code F-32 clear the amount.

In the subsequent Clear Customer : Header data screen select the

T Code- FBCJ / F-44 : SAP FI USER MANUAL

1.     Payment to Supplier or Service Provider against bills

6.1  Start the transaction using the menu path or transaction code FBCJ and click on Cash payments

SAP Easy Access

6.2  Enter information in the fields as specified in the following table.

Field Name	Description	R/O/C	User action and values	Comments
Display period	Displays the day / period for which the entry is to be made	R	Select Today’s date
Company Code	Company Code	R	Select the Company Code	Defaults from the first screen
Cash Journal	Cash Journal in which you want to make the posting	R	Select the Cash Journal relevant to the plant in the company code	Defaults from the first screen
Cash Payments
Business Transaction	Cash Journal accounting transaction name	R	Select business transaction “Vendor” in drill down menu
Amount	Amount field	R	Enter the amount to be paid to Vendor.
Vendor	Vendor Code	R	Select the vendor
WTax	Withholding Tax	O	If the vendor is subject to TDS, system will flash a message and according tax codes will automatically be collected from the vendor master.                                       Click on the WTax Arrow a tax codes will be displayed in the pop-up screen. Delete the tax code manually if TDS is not to be deducted.
Recipient	Name of the Recipient	O	Enter name of the recipient
Text	Narration	O	Enter a narration for the transaction
Assignment	Addl. Information reference field	O	Enter a reference (Bill No.)
Cost Center			Enter the cost center
Profit Center	Represents	R

Select the entry and click on Save button or press Ctrl + S.

T Code- FBCJ : SAP FI USER MANUAL

1.     Payment of Expenses

5.1  Start the transaction using the menu path or transaction code FBCJ and click on Cash payments

SAP Easy Access

5.2  Enter information in the fields as specified in the following table.

Field Name	Description	R/O/C	User action and values	Comments
Display period	Displays the day / period for which the entry is to be made	R	Select Today’s date
Company Code	Company Code	R	Select the Company Code	Defaults from the first screen
Cash Journal	Cash Journal in which you want to make the posting	R	Select the Cash Journal relevant to the plant in the company code	Defaults from the first screen
Cash Payments
Business Transaction	Cash Journal accounting transaction name	R	Select business transaction “Expenses” in drill down menu
Amount	Amount field	R	Enter the amount of Expense Voucher.
Tax Code	Sales Tax Code	O	Select the relevant tax code
G/L	G/L Account number to which transaction figures are updated	R	Select the Account to be debited
Recipient	Name of the Recipient	O	Enter name of the recipient
Text	Narration	O	Enter a narration for the transaction
Assignment	Addl. Information reference field	O	Enter a reference (Bill No.)
Cost Center			Enter the cost center if need
Profit Center	Represents		Enter Profit Center if need

Select the entry and click on Save button or press Ctrl + S.

In order to post the entry, click on the Post button.