Free SAP Training Manuals: T Code- F-29 / F-37/ FB70 / F-39 : SAP FI USER MANUAL Customer Down Payment

Down Payment from Customer

F-29

Purpose

Taking Advance payments from the customers

Prerequisites

· Customer master record must have been created.

Process Flow

· Post Down Payment

· Post Customer Invoice

· Clear Down Payment

Menu Path

Use the following menu path(s) to begin this transaction:

· Select Accounting è Financial Accounting è Accounts Receivables è Document Entry è Down Payment

Transaction Code

F-37 – Create Down Payment request

F-29 – Post Downayment

FB70 – Post Invoice

F-39 – Clear Down Payment

Helpful Hints

· Press F1 for help

· Press F4 for getting input values

· R – Required

· O – Optional

· C – Conditional

Procedure

1. Down Payment Request

Create a down payment request to make the down payment to the vendor.

1.1 Start the transaction using the menu path or transaction code F-47

SAP Easy Access

1.2 Double-click F-37 - Request to start the transaction.

1.3 Enter information in the fields as specified in the following table.

Field Name	Description	R/O/C	User action and values	Comments
Document Date	Document date in the document	R	Enter today’s date
Type	Document type	R	Select document type “DZ” for making down payment request.	Defaults from the first screen
Company Code	Company code	R	Enter the Company Code in which the down payment request	Defaults from the first screen
Posting date	Posting date in the document	R	Enter today’s date	Defaults today’s date
Period	Fiscal period	R	Enter the current period	Defaults current period
Header Text	Document header text	O	Enter a reference for the request
*Customer*
Account	Account or Match code for the Next Line Item	R	Enter the Customer code
Trg.sp.G/L Ind.	Target Special G/L Indicator	R	Enter the Spl. G/L Indicator “A”.

Press Enter

In the subsequent screen enter the following information.

Field Name	Description	R/O/C	User action and values	Comments
Amount	Document date in the document	R	Enter today’s date
Business Area	Business Area Code	O / R	Enter business area code
Text	Narration	O	Enter Narration Text

Press Enter.

To Post the down payment request document Choose Document – Post or click on Save (Ctrl + S)

Result

You have posted a down payment request. The system will display a message “Document …. was posted in company code ….”.

2. Post Down Payment

1.4 Start the transaction using the menu path or transaction code F-29

SAP Easy Access

1.5 Double-click F-29 Down Payment to start the transaction.

Enter information in the fields as specified in the following table.

Field Name	Description	R/O/C	User action and values	Comments
Document Date	Document date in the document	R	Enter today’s date
Type	Document type	R	Select document type “DZ” for making down payment.	Defaults from the first screen
Company Code	Company code	R	Enter the Company Code in which the down payment request	Defaults from the first screen
Posting date	Posting date in the document	R	Enter today’s date	Defaults today’s date
Period	Fiscal period	R	Enter the current period	Defaults current period
Header Text	Document header text	O	Enter the reference of the payment request
*Vendor*
Account	Account or Match code	R	Enter the Customer code
Special G/L Ind.	Target Special G/L Indicator	R	Enter the Spl. G/L Indicator “A”.
*Bank*
Account	Account or Match code	R	Enter the Check Recv Clearing A/c for the respective bank
Amount	Amount in document currency	R	If you know the amount to be paid as advance, enter the same. If you do not know the amount, then enter Re.1 and proceed.

Text	Narration	O	Enter narration for the transaction

Click on “Requests” button. System will show the details of the down payment request.

Mark the same and click on “Create down payments” button.

If the amount now known in Main Screen enter 1 in Amount field

In the First Item screen, enter the advance amount instead of Re.1

To check the document before posting click on “Simulate” or press F9. This enables you to display the document on the screen. If required you can edit the line items by using Reset push button.

To Post the down payment document Choose Document – Post or click on Save (Ctrl + S).

Result

You have posted a down payment . The system will display a message “Document …. was posted in company code ….”.

3. Posting an Invoice

3.1 Start the transaction using the menu path or transaction code FB70

SAP Easy Access

3.2 Double-click FB70- Invoice to start the transaction.

3.3 Enter information in the fields as specified in the following table.

Field Name	Description	R/O/C	User action and values	Comments
Company Code	Company Code for which you want to book the Invoice	R	To select the Company Code click on the Company Code button	Defaults from the first screen
*Header items*
Customer	Type of Business Partner	R	Select the Customer whose Invoice is to be booked
Invoice Date	Date of Customer’s Invoice	R	Enter the date as per the Customer invoice
Reference	Reference document number	O	Enter the Customer’s Invoice number
Amount	Amount in document	R	Enter the amount as per the Customer’s Invoice
Bus. Area	Business Area	R	Select the relevant Business Area Code
Text	Narration	O	Enter a narration for the transaction
*Line Items*
G/L Account	G/L Account number to which transaction figures are updated	R	Select the G/L Account to be debited.
Amount	Amount field	R	Enter the total Invoice amount



Business Area	Business Area		Enter the Business area Code

Profit Center

Press Enter.

To check the document before posting click on “Simulate” or press F9. This enables you to display the document on the screen. If required you can edit the line items by using Reset push button.

Choose Post or (Ctrl + S).

System outputs the message “Document no… was posted in company code …

3.4 End of the Process.

Result

You have posted a Customer Invoice

4. Clear Down Payments

You now want to clear the down payment with the invoice so that, in a later payment run, only the open difference remains to be paid.

4.1 Start the transaction using the menu path or transaction code F-54

SAP Easy Access

4.2 Double-click F-39- Clearing to start the transaction.

4.3 In the subsequent screen enter the following information.

Field Name	Description	R/O/C	User action and values	Comments
Document Date	Document date in the document	R	Enter today’s date
Type	Document type	R	Select document type “DA” for clearing down payment.	Defaults from the first screen
Company Code	Company code	R	Enter the Company Code in which the down payment request	Defaults from the first screen
Posting date	Posting date in the document	R	Enter today’s date	Defaults today’s date
Period	Fiscal period	R	Enter the current period	Defaults current period
Header Text	Document header text	O	Enter the reference of the payment request
*Customer*
Account	Account or Match code	R	Enter the Customer code
*Relevant Invoice*
Invoice	Number of the Invoice the Transaction Belongs to	R	Enter the document number under which the Vendor Invoice was posted.	Defaults from the Invoice posted
Fiscal year		R	Enter the current fiscal year	Defaults
Text	Narration	O	Narration

Press Enter

To check the document before posting click on “Simulate” or press F9. This enables you to display the document on the screen. If required you can edit the line items by using Reset push button.