T Code-FS00: SAP FI (Financial) USER MANUAL - GL Creation

GL Creation

FS00

Purpose

 GL Accounts creation, change, Display and Block

Menu Path

Use the following menu path(s) to begin this transaction:

·         Select Accounting è Financial Accounting è General Ledger è Master Records è GL Accounts è  Individual Processing è FS00 Centrally

Transaction Code                                                                                        

FS00

Helpful Hints

·         Press F1 for help

·         Press F4 for getting input values

·         R – Required

·         O – Optional

·         C – Conditional

Procedure GL Accounts creation, change, Display and Block

  GL Accounts creation, change, Display and Block

1.1  Start the transaction using the menu path or transaction code FS00

SAP Easy Access

Account Group:

The account group determines:

• The data that is relevant for the master record

• A number range from which numbers are selected for the master records

An account group must be assigned to each master record.

In Standard SAP there are 6 Account Groups

·         Fixed Assets

·         Liquid Funds

·         General GL Accounts

·         Material Management Accounts

·         Reconciliation Accounts

·         PL income Statement Accounts

Tax Category in Account Master Record

Determines whether the following apply to the GL Account

·         Is it tax-relevant?

·         Is it a tax account?

·         Is it a tax-relevant G/L account?

Use

Tax-relevant account?

You decide whether you want to use the account for tax-relevant postings. If not, leave the field blank.

Tax account?

You decide whether you want to use the account exclusively for posting taxes.
Define the type of tax on sales and purchases you want to use the account for:

<	Input tax account
<	Output tax account
">" and "<" are only supported for tax accounts.

Use the proposed keys from the possible entries help.

Tax-relevant G/L account?

You decide whether you want to use the account as a G/L account to which you make tax-relevant postings.
Define the tax code which can be used to post to the account. When posting to this account, the system then checks whether the tax code in the line item is permitted for this account.
This is useful if you always post to this account using the same tax rate. When you post to this account, the tax code is defaulted and can no longer be changed (for example, the account Domestic trip costs taxed flat rate in Germany).
If you only want to carry out a flat-rate check for the tax category, choose one of the following special characters:

+	Only output tax permitted
-	Only input tax permitted
*	All tax types permitted

If the G/L account is then posted to, you must enter a tax code. This does not apply if you also permit postings without tax code to the G/L account and use your own code instead.

Note

Use the tax codes proposed from the possible entries help.

Posting without Tax Allowed

Indicator: Tax code is not a required field

Indicates that the account can still be posted to even if a tax code has not been entered.
If you do enter a tax code when posting to this account, the system checks the entry against the tax category.

Use

It should be possible to post both taxable and non-taxable items to an account.
You would usually set up a separate tax code for the non-taxable transactions. When taxes are entered using jurisdiction codes, however, this separate tax code cannot be used since jurisdiction codes cannot be specified for foreign customers. In this case, you allow users to post items without tax codes in the corresponding expense and revenue accounts.
You do not need a tax code postings in invoice verification since the account assignments are generally derived from the purchase order. The system therefore disregards the tax code when these postings are made.

Reconciliation Account

Account is reconciliation account

An entry in this field characterizes the G/L account as a reconciliation account. The reconciliation account ensures the integration of a sub ledger account into the general ledger.

Examples

G/L account 14000000 is defined as a reconciliation account. In the customer account 47110000, the G/L account 14000000 is determined as a reconciliation account.
In this way, all postings to customer account 47110000 are also posted automatically to the G/L account 14000000. The G/L account itself is not designed for direct posting.

Open item Management:

Determines that open items are managed for this account.

Use

Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.

Procedure

Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.

Examples

Accounts that are managed on an open item basis include:

• Clearing accounts:

• Bank clearing account

• Payroll clearing account

• Cash discount clearing account

• GR/IR clearing account

Accounts that are not managed on an open item basis:

• Bank accounts

• Tax accounts

• Raw material accounts

• Reconciliation accounts

These are managed implicitly using the subledger open item function.

• Profit and loss accounts

• Materials Management (MM) accounts posted with a posting key that has account type 'M'

Line Item Display:

For each line item, an entry is saved in an index table. This entry contains the connection between the line item and the account.
A display of line items from one or more accounts.
To be able to display line items from more than one account, the accounts must be managed on an open item basis.
This is compulsory for customer and vendor accounts. For G/L accounts this setting must be defined in the master record of the account.
In the New General Ledger, line item display is always possible for the general ledger view. You have to set this indicator if you
- Also want to see the line items in the entry view
- Want open item management

Sort Key
The system uses a standard sort sequence for displaying line items.

Field status group

Determines the screen layout for document entry.
Fields can have the following statuses:

• Optional entry - you can enter data in the field

• Mandatory entry - you must enter data in the field

• Suppressed - the field does not appear on the screen

Use

Enter the field status group in the master record of a G/L account. When you enter a document, the definitions stored for the group are effective.
Post Automatically:
Indicates that this account can only be posted to by the system using account determination tables.